Information and Communication Technology: Standard 9
ICT Soft Tools : Presentation
Q 1
What is a Slide Master? What is its importance?
A Slide Master is a Slide which stores information about the Theme, Background, Color, Fonts, Effects, Placeholder sizes and position in the presentation. In addition, Slide Numbers, Slide Orientation, Headers and Footers can also be set.
Changes made in the Slide Master are applied to all the slides in the presentation and this helps us to save time. The Slide Master is especially important in long Presentations as changes will be applied to all slides quickly.
Q 2
Explain the procedure to create a Slide Master in PowerPoint.
To create or change the Slide Master in PowerPoint carry out the following steps:-
1. Open a blank presentation, click on View Tab and then in the Presentation View group click on Slide Master.
2. A blank Slide Master will be displayed with all the default settings. The default settings can be changed by clicking on the place and making the desired changes.
3. To add a new Slide Master, click on the desired location and then on the Slide Master Tab in the Edit Master group click on Insert Slide Master.
4. In the slide thumbnail view the Slide Master is the larger Slide while the settings of the different layouts are below this Slide Master.
5. The newly created Slide master can be saved as a Template for future use.
Q 3
List various applications of PowerPoint 2007.
MS PowerPoint is a presentation package used mainly for preparing slide shows. Its ability to use images, graphics, smart art, slide transition effects and animations allows us to use PowerPoint in various applications.
1. PowerPoint is used extensively in the field of Education, as the use of graphics and animations make learning fun for children.
2. Besides Teachers, Students also use PowerPoint routinely to present their reports, assignments or projects for evaluation.
3. PowerPoint is also used in the fields of Business and Commerce as it is easy to present new ideas, product information as well as performance reports both to clients as well as co-workers.
4. PowerPoint is also used in the field of Advertising since product information can be easily presented using this application.
5. Resumes, Newsletters and Invitations can also be prepared using PowerPoint.
Q 4
Explain the 4 views that PowerPoint 2007 offers to look at our presentation in detail.
PowerPoint 2007 provided us with four different views while working on our Presentations.
1. Normal View. This view displays all the slides as Thumbnails on the left while the Slide being edited is displayed in the center of the screen. All features of the active slide can be modified as desired. The thumbnails provide a quick way to switch between slides.
2. Slide Sorter View. The Slide Sorter View displays thumbnails of all slides in the center of the screen and allows us to change the order of the slides, simply by clicking and dragging the required slide.
3. Notes Page view. The notes page view displays a small image of the active slide along with a window to enter Speaker Notes. The speaker notes can be printed if required.
4. Reading View. This view allows us to view the slides in a Full Screen. This is a way to preview the Slide Show.
Q 5
Write a short note on Templates.
A template is an outline designed to help us to easily prepare presentations. The format is preset and the user only has to fill in personal details which are relevant to the presentation being prepared. The template has placeholders which indicate to the user the details that must be given by him. PowerPoint has templates for preparing Resumes, Calendars, Project reports, Advertising, Invitations, Plans, Schedules and many more.
Whenever we want to create a New Presentation, we must click on the Office Button followed by New. A dialog box opens which asks whether we want to create a Blank Presentation or use one of the existing Templates. Additional Templates are available for download from the Microsoft Website or from several sites online.
Q 6
Make a list of the different Tabs and Groups in the PowerPoint Ribbon.
There are 7 main Tabs in the PowerPoint Ribbon. They are as follows:
1. The Home Tab contains the Clipboard, Slides, Font, Paragraph, Drawing and Editing Groups.
2. The Insert Tab has Groups for inserting Tables, Illustrations, Links, Text, and Audio and Video Media.
3. The Design Tab allows us to set the orientation of the Slide in Page Setup. Themes and Backgrounds can also be changed from this Tab.
4. The Animations Tab allows us to put Transition effects on our Slides, and even set the Timing and Sound. The Animations group allows us to apply animations on each object on the slide. We can also Preview the animations.
5. The Slide Show Tab has groups which allow us to Set Up the Slide Show, Start the Slide Show and set up the Monitors for use by the Presenter.
6. The Review Tab has the Proofing Group which allows us to correct errors in our Presentation. The other groups on this Tab are the Comments and Protect groups.
7. The View Tab has the Presentation Views Group and the Master Views group. In addition groups like Show, Zoom, Color/Grayscale, Window and Macros are also available.
